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Matching booklets to students

After your assessments are uploaded, you must match their cover pages to students. In Crowdmark, this can be done anytime after uploading student work: before, during, or after grading. A cover page must be uploaded in order to match a student to a booklet.

Crowdmark offers an automated matching option that uses Optical Character Recognition (OCR) to scan your students’ cover pages and match them with existing student information. For more info on this process, see our document on using automated matching.

Crowdmark also an Exam Matcher, which enables you to match students while taking attendance at the beginning of an exam. Read more about Exam Matcher.

Matching assessments to students

    1. There are two ways to get the the matching page. You can select Match Booklets from the side bar menu, or from the Assessment setup page.
    2. On this page you will see an overview of the matching progress including the percentage of booklets automatically matched, manually matched and unmatched.
    3. If you’ve opted to use automated matching, the process will begin in the background, or you can click Run automated matching to restart the OCR matching process. Depending on your class size, this may take a few minutes.
    4. If you’re not using automated matching, or if you have some students who could not be matched by OCR, select manually match booklets. A cover page and search field will appear. Locate the student’s information on the cover page and begin typing it into the search field. The list of students will be filtered as you type.

    5. Once you’ve found the student, click on their email address to match them. The page will automatically move to the next unmatched booklet. You may also use the Next unmatched button to skip a booklet or move to the next unmatched booklet manually. To return to the previous page or move to the next booklet sequentially, use the arrows above the search bar. Repeat until all cover pages are matched.

Fixing a matching mistake

If a student has been incorrectly matched, use the Search to find that student’s booklet and click the trash can icon to un-match that student.

We recommend switching the Match multiple students to a booklet toggle on in the sidebar for this process, simply to ensure that the cover pages don’t automatically switch after you have unmatched or matched a student.

    1. Use the arrows (above the “Next Unmatched” button) to sort through the cover pages or type in the booklet number you’d like to view
    2. You will see the student’s details displayed under the “Next Unmatched” button. Click the delete icon beside the email address to remove the match.

Keyboard shortcuts

You can save time by using keyboard shortcuts. While matching, a list of shortcuts can be found by clicking the Keyboard shortcuts link below the search bar.

Matching multiple students to an assessment

Some assessments involve student collaboration: two stage exams, lab reports, and group projects are some examples.

It is possible to match any number of students to a cover page by switching the Match multiple students to an assessment toggle on. This will prevent the page from automatically switching after you’ve matched a student. Once you’ve matched all of the students to the page, click the Next unmatched button above the search bar to proceed to the next assessment.

Each student matched to an assessment will receive their own copy of the graded assessment once grades are returned.

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